Office Manager & Administrative Assistant

SouthWatts is a fast-growing, high-performance business that supports multinational companies operating in complex environments. Our specialisation is digital analytics consulting: we are collecting and analysing complex data from multiple sources to help clients make data-driven decisions.

In addition to this, we are building an innovative analytics platform that enables B2B clients to run their businesses more effectively by using their own data language and making decisions within a cohesive digital governance framework.

Our international team is driven by a desire to grow with our clients and deliver high-standard services. We are looking for people who share the same ambition.

While our headquarters are in Montpellier, France, our team is truly international.

If you are interested in working in a dynamic team, dealing with exciting analytics challenges, and creating an impact, we’d like to get to know you.

This role is central to the smooth running of the company. As Office Manager & Administrative Assistant, you will be a true pillar of our daily operations, combining office management responsibilities with direct support to two company directors.

Beyond managing the office and administrative processes, we are looking for a proactive, reliable and hands-on person who naturally identifies what needs to be done and makes sure it gets done. You will act as a key point of coordination across finance, administration and people-related topics, ensuring continuity and structure in a fast-moving environment.

This is a transversal role for someone who enjoys variety, takes ownership, and thrives on being a trusted support to both teams and leadership.

Manage all aspects of the company’s office operations

• Act as the main point of contact with external service providers and handle all related administrative tasks
• Maintain and continuously improve employees’ quality of life at work (e.g. ensuring office supplies are replenished, coordinating office maintenance, etc.)
• Manage office access, including entries and exits
• Handle administrative onboarding and offboarding processes in close collaboration with our HR, and manage and update welcome packs
• Ensure the office remains compliant with applicable regulations
• Take initiative and propose actions to enhance the overall on-site employee experience

Support the leadership team in day-to-day activities

• Organise meetings, bookings, and client and/or employee gifts
• Handle a wide range of ad hoc tasks, providing direct support to the management
• Take ownership of day-to-day operational needs by proactively identifying tasks, prioritising them, and ensuring they are executed efficiently 

Provide Sales & Marketing support

• Act as the guardian of our CRM by ensuring all contacts and accounts are accurately maintained, segmented, and up-to-date
• Serve as a driving force for our social media growth by developing the company’s LinkedIn page

Organise internal company events

• Coordinate the organisation of the company's yearly seminar and other corporate activities
• Organise and coordinate employees’ travel, ensuring smooth logistics and effective follow-up

Provide back-up support for finance, accounting and HR tasks

• Manage the company’s bank account(s)
• Oversee client invoicing and payment follow-up
• Track expenses and contribute to the updating of financial dashboards
• Prepare elements for the annual financial statements
• Provide a backup for key HR tasks in case of HR absence (vacation, sick leave, etc.) to ensure operational continuity

1. Minimum of 5 years of experience in a similar role (Office Manager, Administrative Assistant, or Personal Assistant) managing diverse administrative tasks.
2. Good command of Google Workspace (specifically Sheets, Docs, and Slides).
3. Familiarity with collaborative tools (Monday, Notions, Clockify, …) and CRMs is a strong plus.
4. Understanding of basic accounting principles to manage client invoicing, expense tracking, and overall financial support.
5. Proven experience handling sensitive information.
6. Full professional proficiency in English and French (both written and spoken) is mandatory.

Please note that a driver's license and a personal vehicle are required for this position (to manage local errands and provider coordination). The incurred expenses will be reimbursed in accordance with the company’s internal policy. 

Rigour & Detail-Orientation: You take pride in high-quality work. Invoicing and admin tasks require a high level of precision and a sharp eye for detail.
Proactivity ("The Gap Filler"): You don't wait for a to-do list. You have the ability to spot operational gaps and fix them before they become problems.
Autonomy & Prioritization: You can navigate a busy day independently, knowing exactly which tasks are important without needing constant supervision.
The "Helper" Mindset: You are naturally service-oriented. Whether it's unblocking a Director, assisting an employee, or supporting the HR Manager, you find satisfaction in being the go-to person who makes everyone’s life easier.
Interpersonal Skills: You are a professional communicator, capable of managing relationships and negotiating with external providers (IT, maintenance, facilities).
Adaptability & Growth Mindset: You are flexible and ready to adapt your scope and reporting lines as the team scales.

• Full-time permanent contract (CDI - 35 hours per week).
• Location: On-site in Montpellier with partial remote work possible (frequency will depend on project needs).
• Start Date: End of April/May 2026.

Salary range is €33.000 - €37.000 gross / year (FTE 39H), which is €28.876 - €32.376 gross / year (for 35H), depending on skills and experience.

Eligibility for a performance bonus after 1 year of seniority within the company.

As an employee based in France, the social package includes:

• Five paid weeks of holidays
• Health & life insurance
• Pre-paid lunch vouchers (Swile)

Additional perks are:

• Flexible remote policy
• Performance bonuses
• End-of-the-year gifts
• Teambuilding activities once or twice a year

We want to make sure we find the right fit for both you and our team. Here’s what you can expect :

1. Screening call (15 minutes).
2. First Interview: if your application is preselected, you’ll have a first conversation with our HR to discuss your experience, motivation and fit for the role.
3. Use Case: You will be asked to complete a real use case.
4. Validation interview with the management.
5. Reference check.